employees

City Employees

A City employee is an individual who is not required to file a Form 700 because the City position the individual holds is not identified in Schedule A of a department conflict of interests code.

REQUIREMENTS

Record Keeping

City employees must create and maintain detailed records that are necessary to show that they have complied with the governmental ethics laws. Records must be maintained for at least four years.

LIMITATIONS

  • Conflicts of Interests

    City employees are prohibited from participating in, making, or attempting to influence City decisions that could foreseeably affect their personal financial interests or the personal financial interests of their immediate family members. When such a conflict may exist, they must seek advice from the City Attorney’s office and may be required to recuse themselves from participating in the government decision. In addition to conflicts resulting from financial interests, the City Attorney’s office has the authority to decide that the public interest prevents a City employee from acting on a matter, even if a financial interest is not affected.

    In the first 12 months of City service, City employees are prohibited from knowingly participating in, making, or attempting to influence a City decision related to a contract if a party to the contract is a person by whom the City employee was employed in the 12 months prior to entering City service.

  • Misuse of Position

    City employees may not use their positions to create a private advantage or disadvantage for any person. In addition, they may not use or authorize the use of City resources for non-City purposes. They are also prohibited from misusing or disclosing confidential information acquired as a result of their City service.

  • Outside Employment

    City employees may not engage in outside employment while on City time or using City resources.

  • Political Activity

    City employees may not engage in political activity while on duty for the City or using City resources or facilities. They may not communicate in a manner that implies they are speaking on behalf of the City. They may not solicit campaign contributions from other City personnel, and they may not receive or deliver campaign contributions in City Hall or another City-owned space. City employees may not use or authorize the use of City facilities or resources for campaign activity.

  • Revolving Door

    A City employee is permanently prohibited from receiving compensation to attempt to influence City action on a matter in which the City employee personally and substantially participated during City service. The ban lasts as long as the matter is pending with a City agency or the City is a party to the matter. The ban extends to advising or assisting someone else who attempts to influence action on the matter. City employees are also prohibited from receiving benefits from contracts they participated in creating while with the City.

WHAT DO I FILE?

Filing Requirements

Some City employees are considered City officials. Please review your department's Conflict of Interests Code below. If your title is listed on Schedule A, you are a City official.

If you are a City official, please click here for a list of your full filing requirements.

If you are a department contract coordinator, ethics liaison, or ticket administrator, click here for a list of departmental filing requirements and responsibilities for your role.

If you are a City employee who is not a City official and does not serve in any of the previously listed roles, you do not have any filing requirements.

Assuming Office

The following forms must be filed when you assume office:

Form Required
Filed By
Due Date

All City Officials

Within 30 days of starting the position.


Board and Commission Members, General Managers and Agency Heads

Within 30 days of starting the position.


General Managers and Agency Heads

Within 30 days of starting the position OR 15 days before the next Department Contract Quarterly Report deadline (see below). Whichever is earlier.


Filing Schedule

The following filing schedule applies if your raise or spend less than $2,000 per calendar year:

Due Date
Form Required
Period Covered
Jan 31, 2019
2018 Annual
Jan 1 - Dec 31, 2018
Jan 31, 2020
2019 Annual
Jan 1 - Dec 31, 2019

The following filing schedule applies if you raise or spend $2,000 or more per calendar year:

This filing schedule is tentative and assumes a March 2020 primary election. The date of the primary will be confirmed after November 6, 2018, when voters will decide if primary elections should be moved from June to March. Download PDF.

PRIMARY ELECTION: March 3, 2020

Due Date
Form Required
Period Covered
Jan 31, 2019
Semi-Annual
Jul 1 - Dec 31, 2018
Jul 31, 2019
Semi-Annual
Jan 1 - Jun 30, 2019
Oct 10, 2019
Quarterly
Jul 1 - Sep 30, 2019
Jan 10, 2020
Quarterly
Oct 1 - Dec 31, 2019
Jan 23, 2020
1st Pre-Election
Jan 1 - Jan 18, 2020
Feb 20, 2020
2nd Pre-Election
Jan 19 - Feb 15, 2020
Feb 28, 2020
3rd Pre-Election
Feb 16 - Feb 26, 2020
Jul 31, 2020
Semi-Annual
Feb 27 - Jun 30, 2020


GENERAL ELECTION: November 2, 2020 (if necessary)

Due Date
Form Required
Period Covered
Jul 31, 2020
Semi-Annual
Feb 27 - Jun 30, 2020
Sep 24, 2020
1st Pre-Run Off
Jul 1 - Sep 19, 2020
Oct 22, 2020
2nd Pre-Run Off
Sep 20 - Oct 17, 2020
Oct 30, 2020
3rd Pre-Run Off
Oct 18 - Oct 28, 2020
Feb 1, 2021
3rd Pre-Run Off
Nov 4 - Dec 31, 2020
Required Per Activity

The following forms are required when you perform certain activities:

Activity
Form Required
Due Date
Receive or make a contribution of $1,000 or more within 90 days of election.
Within 24 hours of contribution.
Distribute a communication to 200 or more persons.

Within 24 hours of distribution between candidate filing week and the general election.

Within 5 business days of distribution otherwise.

Make expenditures to an individual for their appearance in a printed, televised, or radio advertisement, or in a telephone message that supports or opposes the qualification, passage or defeat of a City ballot measure, where:

  • The expenditures total $5,000 or more; or
  • The advertisement states or suggests that the individual is a member of an occupation that requires licensure, certification, or other specialized, documented training as a prerequisite to engage in that occupation.
Within 10 days of payment made or services received, whichever is earlier.

The following forms may be required when you make or incur independent expenditures of (or one or more payments for member communications totaling):

Threshhold
Supporting/Opposing
Form Required
Due Date

$1,000 or more

City or LAUSD candidates or City ballot measures

Within 24 hours of expenditure during the 90 days preceding the election or on the date of the election..

$1,000 or more; or

$100 or more if distributed to 200 or more persons.

City candidates, officeholders, or ballot measures

Within 24 hours of expenditure between candidate filing week and the general election.

Within 5 business days of expenditure otherwise.

$1,000 or more

LAUSD candidates

Within 24 hours of expenditure.

Terminate Committee

The following forms must be filed to terminate your committee:

Form Required
Period Covered
Due Date

Campaign Statement of Organization (Form 410)

This form must be filed as a Termination statement.

N/A
When you terminate your committee

Campaign Recipient Committee Campaign Statement (Form 460) (Termination)

Your final campaign statement is considered a Termination statement.

Any time period since your last campaign statement, up to the date you terminate your committee.
Next filing deadline after the committee termination date.

FREQUENTLY ASKED QUESTIONS

For questions regarding specific scenarios, please contact us prior to taking action.

  • Can I volunteer to work on a City candidate’s campaign?

    Yes. However, you may not engage in campaign work on City time or use City resources. In addition, you may not do anything that implies that you are speaking on behalf of the City or that the City endorses the candidate.

  • I am leaving the City and would like to join a consulting firm that helps clients get City projects completed. Can I do that?

    You may join a consulting firm after leaving City office, but your activity for that firm is limited. You may not attempt to influence the City regarding any matter in which you personally and substantially participated during City service, and you may not advise anyone else who might attempt to influence the matter.

PUBLIC DATA PORTAL

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REQUIREMENTS

Record Keeping

City employees must create and maintain detailed records that are necessary to show that they have complied with the governmental ethics laws. Records must be maintained for at least four years.

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LIMITATIONS

  • Conflicts of Interests

    City employees are prohibited from participating in, making, or attempting to influence City decisions that could foreseeably affect their personal financial interests or the personal financial interests of their immediate family members. When such a conflict may exist, they must seek advice from the City Attorney’s office and may be required to recuse themselves from participating in the government decision. In addition to conflicts resulting from financial interests, the City Attorney’s office has the authority to decide that the public interest prevents a City employee from acting on a matter, even if a financial interest is not affected.

    In the first 12 months of City service, City employees are prohibited from knowingly participating in, making, or attempting to influence a City decision related to a contract if a party to the contract is a person by whom the City employee was employed in the 12 months prior to entering City service.

  • Misuse of Position

    City employees may not use their positions to create a private advantage or disadvantage for any person. In addition, they may not use or authorize the use of City resources for non-City purposes. They are also prohibited from misusing or disclosing confidential information acquired as a result of their City service.

  • Outside Employment

    City employees may not engage in outside employment while on City time or using City resources.

  • Political Activity

    City employees may not engage in political activity while on duty for the City or using City resources or facilities. They may not communicate in a manner that implies they are speaking on behalf of the City. They may not solicit campaign contributions from other City personnel, and they may not receive or deliver campaign contributions in City Hall or another City-owned space. City employees may not use or authorize the use of City facilities or resources for campaign activity.

  • Revolving Door

    A City employee is permanently prohibited from receiving compensation to attempt to influence City action on a matter in which the City employee personally and substantially participated during City service. The ban lasts as long as the matter is pending with a City agency or the City is a party to the matter. The ban extends to advising or assisting someone else who attempts to influence action on the matter. City employees are also prohibited from receiving benefits from contracts they participated in creating while with the City.

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WHAT DO I FILE?

Filing Requirements

Some City employees are considered City officials. Please review your department's Conflict of Interests Code below. If your title is listed on Schedule A, you are a City official.

If you are a City official, please click here for a list of your full filing requirements.

If you are a department contract coordinator, ethics liaison, or ticket administrator, click here for a list of departmental filing requirements and responsibilities for your role.

If you are a City employee who is not a City official and does not serve in any of the previously listed roles, you do not have any filing requirements.

Assuming Office

The following forms must be filed when you assume office:

Form Required
Filed By
Due Date

All City Officials

Within 30 days of starting the position.


Board and Commission Members, General Managers and Agency Heads

Within 30 days of starting the position.


General Managers and Agency Heads

Within 30 days of starting the position OR 15 days before the next Department Contract Quarterly Report deadline (see below). Whichever is earlier.


Filing Schedule

The following filing schedule applies if your raise or spend less than $2,000 per calendar year:

Due Date
Form Required
Period Covered
Jan 31, 2019
2018 Annual
Jan 1 - Dec 31, 2018
Jan 31, 2020
2019 Annual
Jan 1 - Dec 31, 2019

The following filing schedule applies if you raise or spend $2,000 or more per calendar year:

This filing schedule is tentative and assumes a March 2020 primary election. The date of the primary will be confirmed after November 6, 2018, when voters will decide if primary elections should be moved from June to March. Download PDF.

PRIMARY ELECTION: March 3, 2020

Due Date
Form Required
Period Covered
Jan 31, 2019
Semi-Annual
Jul 1 - Dec 31, 2018
Jul 31, 2019
Semi-Annual
Jan 1 - Jun 30, 2019
Oct 10, 2019
Quarterly
Jul 1 - Sep 30, 2019
Jan 10, 2020
Quarterly
Oct 1 - Dec 31, 2019
Jan 23, 2020
1st Pre-Election
Jan 1 - Jan 18, 2020
Feb 20, 2020
2nd Pre-Election
Jan 19 - Feb 15, 2020
Feb 28, 2020
3rd Pre-Election
Feb 16 - Feb 26, 2020
Jul 31, 2020
Semi-Annual
Feb 27 - Jun 30, 2020


GENERAL ELECTION: November 2, 2020 (if necessary)

Due Date
Form Required
Period Covered
Jul 31, 2020
Semi-Annual
Feb 27 - Jun 30, 2020
Sep 24, 2020
1st Pre-Run Off
Jul 1 - Sep 19, 2020
Oct 22, 2020
2nd Pre-Run Off
Sep 20 - Oct 17, 2020
Oct 30, 2020
3rd Pre-Run Off
Oct 18 - Oct 28, 2020
Feb 1, 2021
3rd Pre-Run Off
Nov 4 - Dec 31, 2020
Required Per Activity

The following forms are required when you perform certain activities:

Activity
Form Required
Due Date
Receive or make a contribution of $1,000 or more within 90 days of election.
Within 24 hours of contribution.
Distribute a communication to 200 or more persons.

Within 24 hours of distribution between candidate filing week and the general election.

Within 5 business days of distribution otherwise.

Make expenditures to an individual for their appearance in a printed, televised, or radio advertisement, or in a telephone message that supports or opposes the qualification, passage or defeat of a City ballot measure, where:

  • The expenditures total $5,000 or more; or
  • The advertisement states or suggests that the individual is a member of an occupation that requires licensure, certification, or other specialized, documented training as a prerequisite to engage in that occupation.
Within 10 days of payment made or services received, whichever is earlier.

The following forms may be required when you make or incur independent expenditures of (or one or more payments for member communications totaling):

Threshhold
Supporting/Opposing
Form Required
Due Date

$1,000 or more

City or LAUSD candidates or City ballot measures

Within 24 hours of expenditure during the 90 days preceding the election or on the date of the election..

$1,000 or more; or

$100 or more if distributed to 200 or more persons.

City candidates, officeholders, or ballot measures

Within 24 hours of expenditure between candidate filing week and the general election.

Within 5 business days of expenditure otherwise.

$1,000 or more

LAUSD candidates

Within 24 hours of expenditure.

Terminate Committee

The following forms must be filed to terminate your committee:

Form Required
Period Covered
Due Date

Campaign Statement of Organization (Form 410)

This form must be filed as a Termination statement.

N/A
When you terminate your committee

Campaign Recipient Committee Campaign Statement (Form 460) (Termination)

Your final campaign statement is considered a Termination statement.

Any time period since your last campaign statement, up to the date you terminate your committee.
Next filing deadline after the committee termination date.
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FREQUENTLY ASKED QUESTIONS

For questions regarding specific scenarios, please contact us prior to taking action.

  • Can I volunteer to work on a City candidate’s campaign?

    Yes. However, you may not engage in campaign work on City time or use City resources. In addition, you may not do anything that implies that you are speaking on behalf of the City or that the City endorses the candidate.

  • I am leaving the City and would like to join a consulting firm that helps clients get City projects completed. Can I do that?

    You may join a consulting firm after leaving City office, but your activity for that firm is limited. You may not attempt to influence the City regarding any matter in which you personally and substantially participated during City service, and you may not advise anyone else who might attempt to influence the matter.

? ?

PUBLIC DATA PORTAL

Search Former Website: Campaign | Lobbying

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