What Do I File?


City Officials

Pre-Confirmation

If you are being appointed or reappointed to a position subject to City Council approval, you must file the following:

Form Required
Due Date
Within 21 days of the date of your appointment.
Within 21 days of the date of your appointment.
Assuming Office

The following forms must be filed when you assume office:

Form Required
Filed By
Due Date

All City Officials

Within 30 days of starting the position.


Board and Commission Members, General Managers and Agency Heads

Within 30 days of starting the position.


General Managers and Agency Heads

Within 30 days of starting the position OR 15 days before the next Department Contract Quarterly Report deadline (see below). Whichever is earlier.


Filing Schedule

The following forms must be filed:

Form Required
Filed By
Period Covered
Due Date

General Managers and Agency Heads

4th Quarter, 2017
Oct 1 - Dec 31, 2017

Jan 31, 2018

All City Officials who assumed office before Oct 1, 2017.

2017 Annual
Jan 1* - Dec 31, 2017

Apr 2, 2018

Board and Commission Members, General Managers and Agency Heads who assumed office before Oct 1, 2017.

2017 Annual
Jan 1* - Dec 31, 2017

Apr 2, 2018

General Managers and Agency Heads

1st Quarter, 2018
Jan 1 - Mar 30, 2017

Apr 30, 2018

General Managers and Agency Heads

2nd Quarter, 2018
Apr 1 - Jun 30, 2018

Jul 31, 2018

General Managers and Agency Heads

3rd Quarter, 2018
Jul 1 - Sep 30, 2018

Oct 31, 2018

General Managers and Agency Heads

4th Quarter, 2018
Oct 1 - Dec 31, 2018

Jan 31, 2019

* If you assumed office on or after Oct 1, 2016, the period covered is the date you started through Dec 31, 2017.

Required Per Activity

The following forms are required when you perform certain activities:

Activity
Filed By
Form Required
Due Date
Personal financial interests are affected by a City action.

General Managers and Agency Heads

Within 10 calendar days of action.
Distribute tickets or passes to an event.

General Managers and Agency Heads

Within 30 days of distribution.
Serve in a ceremonial role at an event.

General Managers and Agency Heads

Within 45 days of event.
Recuse from a board or commission decision because of an actual or apparent conflict of interests.

Board and Commission Members

Within 15 calendar days after the meeting in which a board or commission member recused themselves.
Leaving Office

The following forms must be filed when you leave office:

Form Required
Filed By
Due Date

All City Officials

Within 30 days of leaving the position.

Board and Commission Members, General Managers and Agency Heads

Within 30 days of leaving the position.

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